Privacy & Data
Privacy Notice
At Giraffe Event Spaces Ltd we take your privacy seriously. This notice explains what information we collect, why we collect it, and how we look after it. It is written in plain English so you always know where you stand.
Last updated: 26 August 2025
Kevin Wilson
Director
You’re in safe hands
Giraffe Event Spaces Ltd is a fully registered UK company. We work hard to connect traders across the country, and we’re proud of the community we’re building. Here are our company details for your peace of mind.
COMPANY NAME
Giraffe Event Spaces Ltd
COMPANY NO.
17404539
REGISTERED IN
England & Wales
REGISTERED ADDRESS
69 Derwent Road, Scunthorpe, North Lincolnshire, DN16 2NX
ICO REGISTRATION NO.
ZC249252
hello@giraffeeventspaces.co.uk
Who We Are
Giraffe Event Spaces Ltd is the data controller for all personal information collected through this website and in the course of our business. As data controller we decide why and how your personal data is processed, and we are responsible for keeping it safe.
What Information We Collect
We collect the following categories of personal information, depending on how you use our website:
General enquiries
- Your name
- Email address
- Phone number
- Type of vendor business
- Your message to us
Vendor registration
- Business name and trading name
- Contact name
- Email address and phone number
- Type of vendor (food stall, fair ride, mobile bar, charity, crafts, etc.)
- Whether you hold Public Liability Insurance, and its value
- Whether you can provide photo ID
- Your preferred event types
- Any additional information you choose to share
We do not collect any special category data (such as health, ethnicity, religion, or political views) and we do not collect information from children under the age of 18.
Why We Collect Your Information
We collect and use your personal information for the following purposes:
To respond to your enquiry
Legal basis
Legitimate interest — you have asked us to get in touch
To process and manage vendor registrations
Legal basis
Contract — to take steps at your request prior to entering an agreement
To manage bookings, cancellations, and pitch allocation
Legal basis
Contract performance
To keep records of who is registered with us
Legal basis
Legitimate interest — operating our business safely and fairly
To comply with any legal obligations
Legal basis
Legal obligation
We process your data under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
How Long We Keep Your Information
We keep your information only for as long as we need it. Our general retention periods are:
When your data is no longer needed, we delete or anonymise it securely.
Who We Share Your Information With
We do not sell, rent, or trade your personal information. We may share it in the following limited circumstances:
- With venue operators or event organisers, where necessary to confirm or manage a pitch booking you have requested.
- With our IT and hosting providers who process data on our behalf and are bound by confidentiality agreements.
- With law enforcement or regulatory bodies if we are legally required to do so.
We do not transfer your data outside the United Kingdom.
Your Rights
Under the UK GDPR you have the following rights regarding your personal information:
Right of access
You can request a copy of the personal information we hold about you.
Right to rectification
You can ask us to correct any inaccurate or incomplete information.
Right to erasure
You can ask us to delete your information where there is no compelling reason to keep it.
Right to restriction
You can ask us to limit how we use your information in certain circumstances.
Right to data portability
You can ask for your information in a portable, machine-readable format.
Right to object
You can object to us processing your data where we rely on legitimate interest as our legal basis.
To exercise any of these rights, please get in touch using our contact form. We will respond within one calendar month. There is no charge for making a request.
If you are unhappy with how we handle your information, you have the right to complain to the Information Commissioner’s Office (ICO) — the UK’s independent data protection authority. You can contact them at ico.org.uk or by calling 0303 123 1113.
Cookies
This website uses only essential cookies necessary to make the site function correctly. We do not use advertising, analytics, or tracking cookies. No cookie consent banner is required as we do not set any non-essential cookies.
Changes to This Notice
We may update this privacy notice from time to time to reflect changes in the law or the way we operate. When we do, we will update the "last updated" date at the top of the page. We encourage you to check back periodically.
Questions about your privacy?
Kevin Wilson is your point of contact for all data and privacy matters. Get in touch and we’ll respond promptly.